MINISTRY OF LOCAL GOVERNMENT
Employment Opportunities
The Ministry of Local Government invites applications from suitably qualified persons for employment on contract, for a period of two or three years in the under-mentioned positions.
SECRETARY (1 POSITION)
Responsible for providing administrative and secretarial support services to senior officers on contract in the Regional Planning Unit.
KEY DUTIES AND RESPONSIBILITIES
- Plans, organizes and coordinates the administrative and secretarial aspects of the activities of senior officers.
- Types documents.
- Takes notes at meetings and reproduces typewritten Minutes for the meeting.
- Follows up decisions taken at meetings and reports their status periodically.
- Receives, registers and routes incoming and outgoing mail.
- Answer the telephone and redirects calls or takes messages/action as required.
- Arrange interviews and meetings as required.
- Maintains a filing system of correspondence, reports, minutes, circulars and other records pertaining to the work of the office.
- Operates simple office machines not requiring previous training experience.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- Some knowledge of office practices and procedures.
- Skill in note taking, typing and the use of computer applications such as Word and Excel.
- Skill in the composition and preparation of letters, memoranda, minutes and reports.
- Ability to perform simple administrative duties.
- Ability to follow detailed instructions.
- Ability to establish and maintain effective working relationships with associates and the public.
MINIMUM QUALIFICATION AND EXPERIENCE
Training as evidenced by the possession of G.C.E./C.X.C passes in five (5) subjects one of which must be English Language. Typing at a rate of 50 words per minute or any equivalent combination of experience and training. Knowledge of shorthand would be an asset.
Applications with Curriculum Vitae, two references and copies of certificates are to be submitted to:
The Permanent Secretary
Attention: Director, Human Resources
Ministry of Local Government
Kent House
MARAVAL
CLOSING DATE FOR APPLICATIONS: JULY 14, 2008
UNSUITABLE APPLICATIONS WILL NOT BE ACKNOWLEDGED
Local Government…embracing all
