EXECUTIVE ASSISTANT – DALE MCLEOD AGENCY

JOB OBJECTIVE: To supervise the day-to-day operations of the branch and to provide executive assistance to the Executive Office.

MAJOR RESPONSIBILITIES:

• To supervise the day to day operations of the branch and sales support staff assigning tasks and duties as necessary.
• Responsible for maintaining personnel records and commission statements, and files and records of correspondence including letters and Head Office reports.
• Arranges appointments and schedules for the Managing Director and provides him with necessary information. Maintains calendar in accordance with standards set.
• Screens all incoming calls, redirecting to other staff for action where possible. Maintains log of all incoming/outgoing calls and follows up with staff for action.
• Makes travel, hotel, car arrangements for the Managing director. Arranges travel packages, pick up and drop off to and from airports. Arranges appointments and destinations. Follow up on actions arising out of travel.
• Liaises with senior staff to ensure timely submission of information to head office.
• Updates and maintains listing of Managing Director’s contacts.

MINIMUM KNOWLEDGE AND EXPERIENCE:

• Proficient in Microsoft Office Suite
• A minimum of two (2) years Supervisory experience
• At least three (3) to five (5) years experience as an Executive Secretary

QUALIFICATIONS:

• At least two (2) A’Level passes
• FLMI parts 1 & 2 and ACS would be an asset
• APS certification would be an asset

Please send to: Dale.mcleod@gloc.biz or

DALE MCLEOD AGENCY
6 & 6A Saddle Road,
Maraval

Closing date: July 9th, 2008